How VoPro will help Quintessential Construction Management capture projects and decisions without slowing down work.
Multi-year, multi-stakeholder construction projects with heavy pre-con and permitting loads require seamless documentation. VoPro keeps your team aligned without the overhead of manual note-taking.
Insights
Manual note-taking during Owner-Architect-Contractor meetings leads to missed details and delayed follow-ups.
VoPro automatically captures OAC discussions, summarizes key points, and generates actionable items for immediate distribution.
Verbal feedback in design review sessions gets lost before permit submission, causing costly rework.
VoPro captures and persists all verbal feedback in one place, ensuring no comments are lost across design milestones.
Verbal or email change requests scatter across inboxes and conversations, making tracking impossible.
VoPro transforms verbal requests into a structured change log with scope, cost estimates, and status tracking.
Potential code issues surface too late in conversations and design notes, delaying permits.
VoPro surfaces compliance concerns from discussions and notes before permit submission, preventing costly delays.
PROJECT OPPORITUNITES
Weekly OAC meeting with multi-party decision making across owner, architect, and contractor teams.
- 1.PM takes manual notes while trying to participate in discussions
- 2.Action items sent via email 24-48 hours later, often incomplete
- 3.Follow-up requires digging through email threads to verify decisions
- 1.Record the entire meeting with VoPro running in the background
- 2.Auto-generated summary with action items available immediately after
- 3.Decisions and tasks pushed directly to project management systems
Field observations during site walks need to be captured and communicated to the full team.
- 1.Notes jotted on phone or paper during walk
- 2.Photos taken separately, often without context
- 3.Manual write-up required back at the office hours later
- 1.Voice-record observations in real-time during the walk
- 2.VoPro transcribes and organizes notes by location and issue type
- 3.Shareable report generated automatically with linked observations
Coordinating multiple subcontractors requires clear communication and accountability.
- 1.Coordination calls happen but decisions aren't consistently documented
- 2.Conflicts arise when subs have different understandings of scope
- 3.GC spends time mediating disputes that could have been prevented
- 1.Record all coordination calls with VoPro
- 2.Automatic summary distributed to all parties immediately
- 3.Clear record of decisions prevents scope disputes